PRIVACY POLICY

 

SVASTI GLOBAL Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.svastiglobal.com (“Our Site”) and (subject to the limited exceptions in section 6, below) We do not collect personal data about you unless you contact us (see section 5, below). Any personal data We do collect will only be used as permitted by law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy [is deemed to occur upon your first use of Our Site]. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

  1. Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
“We/Us/Our” means SVASTI GLOBAL Ltd, a limited company registered in England under company number 12895781.
 
  1. Information About Us

 

  • Our Site is owned and operated by SVASTI GLOBAL Ltd, a limited company registered in England under company number 12895781.
  • Our VAT number is GB 360 9035 09.
  1. What Does This Policy Cover?

This Privacy Policy applies on the following communication

  • Directly from you – we have an active website where you can set up a user account and submit your CV in order to be considered for roles. If you are placed by SVASTI GLOBAL, you would then provide additional personal data in order to service your employment contract.
  • From LinkedIn – LinkedIn is a commonly used tool where professionals can share their personal information. We subscribe to facilities where members looking for roles can make their CVs searchable.
  • From Job Boards – there are many websites which specialise in aggregating the CV information of those interested in new roles internationally. We subscribe to a select number where members looking for roles can make their CVs searchable.
  • From your own contacts – if any of your contact circle are lawfully approached for a role by SVASTI GLOBAL, they may recommend you and pass on contact details.

 

 

 

  1. Why do you process personal data?

Commercially, in order to place those available for work with our client base of national and international employers. We also process personal data as an employer, business partners, and through surveillance of our places of business. This notice, and its relevance to you, regards our commercial processing of data.

 

  1. Your Rights

As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

      • The right to be informed about Our collection and use of personal data;
      • The right of access to the personal data we hold about you (see section 6);
      • The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 9);
      • The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 9);
      • The right to restrict (i.e. prevent) the processing of your personal data;
      • The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
      • The right to object to Us using your personal data for particular purposes; and
      • Rights with respect to automated decision making and profiling.
    • If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 9 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
    • For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

 

  1. What Data Do We Collect?

While we appreciate that every CV will be different, it is likely that all CVs we receive or acquire will contain some or all of:

  • Your basic personal information (name, address, date of birth, education history, personal preferences)
  • Your employment history and referee information
  • Contact information (phone, email and/or applications).

If you are successfully placed into a role, we would go on to process:

  • Tax and national insurance information
  • Payment-related information (e.g. bank details)
  • Usernames and passwords for our timesheet application

A more extensive list of data fields we routinely process, including “special category” data (see below) .

Is there personal data I am compelled to provide?

Yes. Many of our clients have either contractual or statutory requirements including criminal records checks, security clearances and CV accuracy tests. If those requests are not satisfied, you will be unable to continue with your application.

What about sensitive data such as criminal records?

There are “special categories” of personal data which we need on an additional legal basis to process in the context of recruitment. The UK Data Protection Act contains conditions which allow for it, as listed below:

Criminal Records

UK DPA Sch.3 s.1 – we check with you directly whether you have unspent criminal convictions during the qualification process. You do not have to consent to this, though our clients will not onboard anyone without having completed this check.

Health-related data

UK DPA Sch.1 s.2 – we process data relating to absences as a product of keeping time records for your payment

Racial or ethnic origin

UK DPA Sch.1 s.1 – if not already in your CV (e.g. nationality), by virtue of establishing your right to work or validating your identity prior to commencing a contract, we would process enough data to establish or infer your race or ethnicity.

We also have an internal Data Protection Policy which details our internal controls designed to offer additional protection to these categories.

Should we inadvertently process any “special category” data (for example, you provide it in the free text of a CV), it will be as secure as all other data stored at Svasti Global, though we will not screen individual CV submissions to remove it

On what basis do you do this?

  • Contract – if we have a contract to provide services to you, we must process certain personal data in order to perform it.
  • Consent – if we would like to hold your data and qualify you for future work opportunities, we will ask you for permission to hold it. You can withdraw that consent at any time by unsubscribing to our emails or directly with a consultant if telephoned.
  • Legal requirement – if we are compelled to hold your personal information for legal reasons (for example, tax law), we would hold it until that reason is no longer valid.
  • Legitimate Interest – if we lawfully acquire your personal data through a job board or other aggregation site, we would contact you if a role which matches your skillset emerges.

What are SVASTI GLOBAL’s “legitimate interests”?

Our interests are to place available candidates into permanent and contract roles available with our clients and profit from that activity.

We have assessed whether our interests outweigh your fundamental rights, and we believe that in this context our interests are actually aligned.

Can I withdraw consent?

Yes, at any time. This will constrain future processing, though it will not invalidate processing already performed.

  1. Who will receive my data from you?
  • Customers of SVASTI GLOBAL – and only with your consent
  • Third parties involved in your onboarding – all of whom have contractual obligations to protect your data.
  • Third parties involved in your payment – all of whom have contractual obligations to protect your data.
  • SVASTI GLOBAL PARTNER companies – depending on both your and any prospective employer’s location.

Do you transfer personal data internationally?

Yes – while all candidate data under our control is stored in the United Kingdom, we process data (e.g. collect, administer, view, amend, etc.) both in the EEA and non-EEA territories in the SVASTI GLOBAL , with standard contractual clauses deployed where necessary to ensure your privacy is protected to EU standards.

Is any of this processing automated?

Only operationally through the use of computers in running SVASTI GLOBAL

Personal data is never processed within SVASTI GLOBAL though algorithms or automated decision making, and all profiling (for example, to produce a shortlist of candidates) is performed manually, using keyword searches.

Is any element of personal data storage outside of your control?

The other parties to whom we would transfer your data either have a legal right to it (e.g. tax authorities) or are clients of SVASTI GLOBAL.

All of SVASTI GLOBAL’s commercial parties and service providers have contractual commitments to lawfully process personal data transferred to them by us.

  1. How long will you retain personal data for?

Subject to statutory obligations to retain personal data records:

  • No longer than 6 years after you finish working through us
  • No longer than 5 years after putting you forward for a role
  • No longer than 3 years after gaining your consent for retention of your personal data
  • No longer than 6 months after processing “special category” data such as criminal record check
  • No longer than 30 days after acquiring your data from a Job Board/aggregator without making contact with you
  • We would always dispose of any personal data upon request, subject to any legal grounds for its retention

 

  1. How Can You Access Your Data?

As a data subject, you have the right to:

  • Access any data we process which relates to you
  • Have that personal data provided in a machine readable format
  • Have your personal data erased from our records
  • Object to any processing by SVASTI GLOBAL
  • Restrict any processing under certain circumstances, such as if you question its accuracy
  • Not be subjected to automated processing

By simply issuing a request to SVASTI GLOBAL’s Head Office through a conventional route (post, email – hr@svastiglobal.com, phone), we will process that request. If for any reason we lawfully refuse it, we will inform you of the rationale and your options

  1. Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at hr@svastiglobal.com, by telephone on 44(0)118 391 5202 .Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 8, above).

Who can I complain to if I am unhappy about your personal data processing?

We would always endeavour to satisfy your requests in the first instance, and you can contact our Data Protection Officer with any queries.

You can at any time contact our Lead Supervisory Authority (the UK Information Commissioner’s Office) at this location, or if you prefer, use your national data protection authority to escalate issues regarding our conduct.

 

Who is your Data Protection Officer?

You can contact our Data Protection Officer on hr@svastiglobal.com

 

11/.Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.